Discharges will be divided into par new format of the garbage record book amendments to the format of the garbage record book, aimed to. A guide for correct entries in the oil record book part i. The entries in the oil record book should be considered accordingly. When making entries in oil record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order. Guide for correct entries in the oil record bookpart i machinery. Keeping oil record book on board cargo ships and how to make entry when oilhandling work is carried out, the master, chief officer and chief engineer shall enter the facts in the oil record book and sign the same according to below procedures. Machinery space operations all ships is required to record machinery space operations for every ship of over 400 tons gross tonnage other than oil tankers and every oil tanker over the 150 tons gross tonnage. This guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix iii of annex i. The objective of this msn is to clarify the changes to marpol annex i and the oil record books. Intertanko a guide for correct entries in the oil record book part iicargoballast operations 1st edition intertanko on. Regulation 17 oil record book, part i machinery space operations 1 every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above other than an oil tanker shall be provided with an oil record book part i machinery space operations.
Oil record book it is one of the most important documents onboard with a written record for compliance of annex i of marpol. This publication addresses the increasing problems of ships being detained and fined due to equipment malfunction. Proprietary volume measurements another key element of oil record book entries is the consistency of volume values. When making entries in the oil record book part i, the date, operational code and item number shall be inserted in the appropriate columns and the required particulars shall be recorded chronologically in the blank spaces. A guide for correct entries in the oil record book part ii cargoballast operations, 1st edition 1 march 2014. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of the transfer into the oil record book as a single entry. The entries in the oil record book part i, for ships holding an international oil pollution prevention certificate, shall be at least in english, french or spanish. Marine operations note 092006 new revised oil record book part i and part ii submitted by admin on wed, 20161 07. It doesnt matter if you use gallons or liters or barrels or cubic meters, so long as you use the same volumetric measure throughout the oil record book.
The club would suggest a standard format for entries that could be adopted by club vessels to try to avoid the possibility of fines. The best bet to handle false oil record book entries is to prevent these. If a wrong entry has been recorded in the oil record book orb, it should immediately. Oil record book entries have to be made with indelible ink. The most important engine room documents a ship cannot. Add tags for a guide for correct entries in the oil record book. A guide for correct entries in the oil record book part i machinery space ops, 3rd edition 1 march 2014.
Total quantity of oil loaded state quantity added, in cubic meters, at 15 deg c and the total content of tank s, in cubic meters. A guide for correct entries in the oil record book. Marpol annex i and changes to the oil record book parts i and ii. If a wrong entry has been recorded in the oil record book orb, it should. The wrong entry should be signed and dated, with the new corrected entry. Keeping oil record book the master shall keep on board the following oil record books required by laws and regulations. Oil record book entries shall be made directly on completion of the operation. Oil record book should be kept on board minimum three years from the last entry all operation should be recorded in chronological order as executed onboard the vessel the dates should be entered in ddmonthyyyy format like 25june2018 do not leave the lines in between the entries. If a wrong entry has been recorded in the oil record book orb, it should immediately be struck. Imo guidance on entries in the oil record book orb has also been ambiguous in the past. If you made some wrong oil record book entries, you alone are at fault.
When operating oily water separator, 15 ppm equipment for discharging treated bilge water overboard, the operation is recorded with time, position of ship, quantity discharged and retention. And if there are some typo or calculation errors, the consequences could range to some monetory fines. The entries in the oil record book part i, for ships holding an iopp certificate, shall be in english. If a wrong entry has been recorded in the oil record book orb, it should immediately be struck through with a single line in such a way that the wrong entry is still legible. For example if there is deliberate attempt to make a wrong entry in oil record book, the consequence would be severe. Disposal of sludges from drums to tank listed in section 3. It also provides guidance on the management of oil water separators in the engine room.
Intertanko a guide for correct entries in the oil record book part i machinery space operations 3rd edition 2014 28 pages this new edition addresses the increasing problems of ships being detained and fined due to equipment malfunction and also gives guidance on the management of ship oil water separators in the engine room. Oil record book instructions international registries. The clubs inspectors have noted that the above subject does not seem to be either clear cut or well understood by ships officers or marpol inspectors. Marine notice 201703 marpol annex v garbage record book. When making entries in the oil record book part i, the date, operational code and item number shall be inserted in the appropriate columns and the required particulars shall be recorded chronologically in the. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the orb during their visits on board entered vessels. Important points for logbook keeping on ships part 1. Matters to be entered in oil record book for machinery. Second, in order to have a violation for a false, fictitious or fraudulent statement, the evidence must show that the oil record.
After completion of operation an entry to be made in record book and shall be signed for and dated by the officer in charge. Imo guidance on entries in the oil record book orb has also been somewhat ambiguous, but from 1 january 2007 this has been changed. Each completed operation shall be signed for and dated by the officer or officers in charge. Keeping oil record book on board cargo ships and how to. List of items to be recorded in oil record book part ii 1. The record book, whether as a part of the ships official log book or separate, is to be in the form specified in marpol annex v. This new edition addresses the increasing problems. The oil record book part i shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship. Oil record book should be kept on board minimum three years from the last entry. This guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix iii of annex i of marpol 7378. Marpol 7378, annex i states that each oil tanker of 150 gt and above and every ship of 400 gt and above shall be provided with an oil record book part i machinery spaces and each oil tanker of 150 gt and above to carry an oil record book part ii oil cargo ops. For every operation a combined numerical and letter coding is applied.
When making entries in the oil record book part i, the date, operational code. Regulation 17 oil record book, part i machinery space. How masters need to handle false oil record book entries. The wrong entry should be signed and dated, with the new corrected entry following.
A reference number may be given for easy record tracking. Machinery space operations all ships is required to record. Inspections reveal that very often the crew does not know how to retrieve the log from the unit. It provides practical explanations for compliance to avoid prohibitive penalties from port state control inspections and other environmental agencies in the port. Discharge of dirty ballast or cleaning water from fuel oil tanks.
Oil record book guidelines marpol i waste management. Masters have an important role in preventing false oil record book entries. Orb trainer is the most complete and easyto use software assistant for creating valid entries for oil record book part i machinery space operations, in. The entries in the oil record book part i, for ships holding an iopp certificate, shall be at least in english, french or spanish. Oil record book part ii entries annex i nautical class. Msn 036 marpol annex i and changes to the oil record. Non automatic starting of discharge overboard, transfer or disposal otherwise. Considering the vast number of calls over the last 3 months and also the. Intertanko a guide for correct entries in the oil record. Arrangement plan of fuel oil and bilge tanks entry in the oil record book preface of the arrangement plan and capacity of each fuel oil tanks and bilge or sludge handling tanks shall match exactly that mentioned in the iopp certificate supplement form b. A guide for correct entries in the oil record book part. The records are then compared with the entries in the oil record book. Machinery space operations part 1 the clubs inspectors have noted that the above subject does not seem to be either clear cut or well understood by ships officers or marpol inspectors.
Oil record book part i corrigendum sections a to h. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the. Where entries in an official national language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy. The dates should be entered in ddmonthyyyy format like 25june2018. All operation should be recorded in chronological order as executed onboard the vessel. Errors in oil record book part i entries ombros consulting. Machinery space operations free download as pdf file. Regulation 17 oil record book, part i machinery space operations. Intertanko a guide for correct entries in the oil record book part iicargoballast operations 1st edition.
Read more about marine operations note 092006 new revised oil record book part i and part ii. Any copy so made, which has been certified by the master of the ship as a true copy of an entry in the ships oil record book or shall be admissible in any. Oil record book part 1 machinery space operations maci. Amsa issues guidance on recording operation in oil record book. Use our online ordering system to purchase this record book see below link. Even worse, the crew sometimes completely ignores the fact that the unit keeps a builtin log of its operations and alarms. A guide for correct entries in the oil record book part i machinery space operations. In every entry chief engineer must record tank number, location, type of oil, description of operation, and quantity. It includes a significant number of relevant amendments, agreed by the imo, which are required due to revision of annex i of marpol 7378, and due to guidelines that have a direct impact on correct entries in the oil record book. The oil record book part i shall be kept in such a place as to be. As i would discuss later in this post, the actions required on discovering false oil record book entries are not so easy. Do not leave any full lines empty between successive entries.
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